Equipment and Software Needs Assessment

Dear Team,
We are conducting an assessment to identify equipment needs and modernization opportunities for all 16 departments in the Katsina Youth Craft Village. Your input will guide decision-making for modernization, improve efficiency, and enhance operational capabilities. Kindly complete this form to provide your feedback.
Thank you for your cooperation.

Section 1: General Information

Name:
Department:
Role in the Department:
Department Head
Trainer/Instructor
Support Staff
Other
Contact Information:
Years of Experience in the Department:

Section 2: Current Equipment Inventory by Department

Please provide the following details about the current equipment in your department
Note: The photo of the tool should be labelled with the name of the tool before uploading

Equipment Name/Type	Year of Purchase	Current Condition	Usage Frequency	Is it Depreciated?	Is it Obsolete?	Upload Photos

Section 3: Equipment Gaps and Challenges

What equipment is missing in your department that could improve efficiency?

List any outdated machines or tools in your department that need replacement.

Describe the challenges faced due to equipment gaps or outdated tools:
Delayed work processes
Reduced efficiency
Increased operational costs
Other
Other (please specify):

Section 4: Cost-Benefit and Prioritization

What new equipment do you recommend for your department?

Equipment Name/Type	Estimated Cost (if known)	Expected Benefits

How urgent is the need for new equipment in your department?
Very urgent (critical to operations)
Somewhat urgent (will enhance performance)
Low priority (can manage with current tools)
Not needed at this time
If new equipment is procured, how would it impact your work?
Greatly improve efficiency and productivity
Somewhat improve performance
Minimal improvement
No improvement
What is your preferred type of equipment improvement?
Replacement of outdated equipment
Acquisition of entirely new tools
Upgrading current equipment
Not applicable

Section 5: Software and Licenses

Does your department currently use any software tools or licenses?
Yes
No
Are the existing software tools/licenses sufficient for your tasks?
Yes
No, they are outdated
Not applicable
What type of software or licenses does your department need?
Productivity tools (e.g., Microsoft Office)
Design software (e.g., CAD tools)
Management software (e.g., inventory systems)
Other
Other (please specify):
How important is acquiring software tools for your department?
Very important
Moderately important
Not important

Section 6: Training and Maintenance

Do you or your team require training on how to use new equipment or software?
Yes, for all new tools/software
Yes, for specific tools/software only
No, training is not needed
Not sure
How often is the equipment in your department maintained?
Monthly
Quarterly
Annually
Never
How would you rate the current maintenance practices?
Excellent (regular and proactive)
Good (occasional but sufficient)
Fair (only after issues arise)
Poor (no maintenance performed)

Section 7: Additional Feedback

Would you like to recommend any additional tools, equipment, or software for your department?
Yes

No
Do you have any additional comments or suggestions?
Yes

No